Finance

Contracts

The Contracts staff of the Office of Contracts and Procurement, Business and Support Services are committed to providing quality customer services to the campus community and its business partners. The Contracts staff supports the Division of Administration and Finance's mission of "Quality Services Supporting Excellence and Diversity in Education."

The primary focus of this office is to support the whole campus community with their contracting needs and to support the needs of the campus as it relates to public works and other service related contracting.

Contract Flow - (MUST BE TIMELY)

When creating a contract/service agreement it is important to follow the contract flow guidelines:

Begin drafting contract during the planning stages of the event/activity
ALWAYS start with contract templates (located below)
- Minor modifications may be made by drafter; major modifications to be coordinated through Contracts staff
Send to vendor for review/approval and signature. If new vendor, send VDR (Std 204) packet (located below)
- Department staff to complete "Request for Insurance Waiver Modification" form if needed (located below). Insurance Waiver must be received by Contracts at least 3 weeks before event to be carefully considered and approved, if possible
Route contract for appropriate CSUMB signatures
- Be aware, this process usually involves multiple signatures and/or multiple offices. Allow for sufficient time
All contracts/service agreements are REQUIRED to be signed by one of four CSUMB university agents, who are:
- President (Eduardo Ochoa)
- Vice President, Administration and Finance (Kevin Saunders)
- Associate Vice President, Finance (Stephen Mackey)
- Director, Business and Support Services (Arthur Evjen)
To expedite the contract flow, scanned documents sent via email are acceptable

After all parties have signed, please note the following document flow process:

Fully executed document (All parties signed)
Procurement scans and pdf sent to CSUMB parties
Primary Contact (CSUMB) sends pdf to contractor
Primary Contact (CSUMB) notifies contractor to proceed

For more information, please see our Business Operation Forum presentation:

Business Ops Forum Presentation 2016 - VDRs/Contracts Updates

Download document

Contract Templates

In an effort to ensure that the templates in circulation are current, these templates are set to expire January 31, 2020. If you should encounter any errors while using this template, please contact Michael Phillips at miphillips@csumb.edu or ext. 4252.